Running projects
How to Manage Multiple Interior Sites Without Losing Track
A practical system for running several interior sites at once: weekly rhythms, supervisor reporting, promises tracking and what to stop doing on WhatsApp.
· 8 min read
Delivery
Milestones, progress photos and site tracking for interiors
Interioflow gives every site an ordered list of milestones with dates and fees, internal sub-tasks for your team, and progress updates with photos and videos. Your client sees the milestones and progress in their portal; the sub-tasks and internal notes stay inside the studio.
See it in action
How site and milestone tracking works
Post progress photos and complete a milestone. A real recording of Interioflow with a sample studio's data, 71 seconds.
The problem
When five sites run at once, the real status lives in a supervisor's phone and the client hears about delays last. Progress photos are scattered across chats, and the promised handover date quietly slides.
What you get
- Drag-to-reorder milestones with status from pending to completed
- Completing a milestone can raise the linked payment automatically
- Date changes go to the client for approval when your policy requires it
- Site visits and activity notes on one timeline
- Pause a site with a recorded reason
How it works
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1
Plan the milestones
Design, civil, joinery, flooring, finishes: each with a date and an optional fee.
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2
Break them into tasks
Internal sub-tasks assigned to the people on site, never shown to the client.
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3
Post progress
A note, a date and up to 10 photos or videos, which the client sees in their portal.
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4
Keep promises
Commitments track delivery, handover and payment dates and flag what is overdue.
Questions about site and milestone tracking
Can clients see progress photos?
Yes. Progress updates appear in the client portal. Internal sub-tasks and notes never do.
What happens when a milestone is late?
You propose a new date with a reason. If your studio policy requires it, the client approves the change with a code before it moves.
Can a site supervisor update progress from site?
Yes. Supervisors can post updates and change milestone status on the sites they are assigned to.
Further reading
Running projects
Interior project checklist: first site visit to handover
A practical interior project checklist for Indian studios, stage by stage from the first site visit to handover, with what to get signed at each step.
· 9 min read
Works well with
Client portal
Give clients one place to follow progress, see costs, read quotations, answer approvals and message the studio, without exposing anything internal.
Learn moreTeam and permissions
Give senior designers, junior designers, site supervisors and accountants exactly the access they need, with purchase costs and margins protected.
Learn moreFees and payments
Schedule designer fee instalments, tie collections to milestones, record payments and see what is paid, pending and due on every interior site.
Learn moreBring your next project into flow.
Flat per-site pricing. Unlimited users. Start with a free site.