Client approvals
Scope creep in interior projects: how to charge for extras
How to spot scope creep on an interior site, charge fairly for extra work and design revisions, and get the client's yes in writing before work starts.
· 8 min read
Design sign-off
Design approvals for colours, layouts, finishes and agreements
Interioflow lets you send anything that needs the client's yes before work moves: a concept, a colour palette, a layout, a finish, the agreement or the payment terms. You can offer two to six options with images, attach drawings, set a reply-by date, and the client approves, asks for changes or rejects. Every answer to every version is kept.
See it in action
How design approvals works
Send colour options; the client picks one and approves. A real recording of Interioflow with a sample studio's data, 93 seconds.
The problem
Design decisions get made in a showroom, on a call or in a long chat. Weeks later the laminate is on site and the client remembers choosing the other one. Without a record of what was chosen, the studio absorbs the cost.
What you get
- Categories for concept, mood board, colour, layout, 3D views, finishes, furniture, lighting, agreements and payment terms
- 2 to 6 options per request, each with its own image
- Reply-by dates with an automatic reminder the day before
- Code confirmation for agreements and payment terms
- Full history of every version and every answer
How it works
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1
Send the choice
A title, details, up to 6 options with images, and drawings or PDFs attached.
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2
The client picks
They choose an option and approve, or ask for changes with a reason.
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3
Revise and resend
Changes come back to you. A revision goes to the client as version 2, 3 and so on.
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4
Settled and kept
An approved request is locked. Binding items like agreements are confirmed with a code.
Questions about design approvals
Can the client choose between options?
Yes. Offer two to six options with images. Approving means choosing one, and the chosen option is recorded.
What happens if the client asks for changes?
The request returns to the studio marked as needing revision. You edit it and resend it as a new version.
Do I need this if I already use quotations?
Quotations cover money. Design approvals cover choices, drawings and agreements that have no price attached but still need a clear yes.
Further reading
Running projects
Interior project checklist: first site visit to handover
A practical interior project checklist for Indian studios, stage by stage from the first site visit to handover, with what to get signed at each step.
· 9 min read
Client approvals
How to Get Client Approvals in Writing (and Make Them Stick)
A practical way for interior designers to get client sign-off in writing: what to send, when, and how to stop a yes on WhatsApp turning into a dispute.
· 8 min read
Works well with
Client approvals
Get quotations, deadline changes and extra charges approved in writing. Clients confirm with an emailed one-time code, and every decision is logged.
Learn moreClient portal
Give clients one place to follow progress, see costs, read quotations, answer approvals and message the studio, without exposing anything internal.
Learn moreVersioned quotations
Build interior design quotations from your catalog, labour and custom lines with GST. Send the PDF, track every version and see approved totals add up.
Learn moreBring your next project into flow.
Flat per-site pricing. Unlimited users. Start with a free site.